Planning and Organizing a Training Seminar

To make a training seminar successful requires pre-planning on the part of both ASTAR and the customer. Carefully read this document and discuss any questions or concerns with us.

Step 1: Needs analysis

Managers need to identify what skills are lacking and need improvement in their employees. A list should be composed of the topics that need to be discussed. What tasks can employees NOT DO that the course will train them to do? What previous training have the employees received on these tasks? What specific productivity improvements do you expect from this proposed course?

Step 2: Who will attend

Production, Engineering, Management and/or the Chemical Supplier. The educational and skill levels of the audience should be consistent. The persons attending should be familiar with the equipment and washroom operating procedures. Otherwise, the material will be too basic or too complicated resulting in ineffective training. One scenario is for production, engineering, and the chemical supplier to attend days 1 and 2 with the next two days dedicated to engineering concerns.

Step 3: How many days are necessary

Three to four days are usually sufficient to cover the major topics concerning a tunnel installation. This will vary depending on the complexity of the system and the needs of the individuals.

Step 4: Where to hold the seminar

A quiet room with tables and chairs must be reserved for the entire training session. This is typically a conference room, lunch room, etc.

The best training is a combination of classroom lecture and hands-on experience. The meeting room should be chosen to minimize disturbances and be convenient to the equipment.

• PowerPoint style presentations are used for the classroom part of the training. A computer projector and screen may be needed depending on the size of the group.
• A TV may be used with smaller groups. (screen size rule of thumb - 2 inches per person; 10 persons = 20" TV)
• An available computer monitor can work for groups of 3-5 persons.
• A whiteboard or flip chart with markers will also be needed.

Step 5: Set the date and time

Are all involved personnel available for the dates and times selected? Have the persons involved been notified? Have vacation, plant, and personal schedules been checked?

On-site training will require the use of the equipment to demonstrate the functioning, programming, troubleshooting, testing procedures, and component identification. The instructor will try to minimize the effect that this will have on production, but the installation should expect to see some slowing of production while the training is in progress. Please anticipate 15-45 minutes of unproductive time on each piece of equipment being taught. This time will be used for hands-on training which will result in the maintenance personnel being better prepared to troubleshoot the equipment in the future.